Adding Closed Captions to Your Own Instructional Videos


Instructors who create their own instructional videos must provide learners with closed captions and text transcripts of the video’s content to be in compliance with Section 508 of the Americans with Disabilities Act.  Closed captions are text subtitles that can be turned on or off when viewing a video. They are different from open captions, which is text that is always visible and “burned” into the video.

Closed Caption Options

Option One – Do It Yourself
Instructors are strongly encouraged to use their MATC Google Apps YouTube accounts to host and caption videos. YouTube videos support closed captions, transcripts, and are accessible on mobile devices.

Option Two – Request Transcription
You may request assistance from the Faculty Innovation Center (FIC) to transcribe your video into a caption file that you can pair with your video on YouTube.  After receiving a caption file from FIC staff, you must upload the caption file to your YouTube video. The captions in the file will automatically sync with the YouTube video’s timings.


  • To be compliant with US copyright law, FIC Staff can only transcribe videos that instructors have created themselves! For purchased or copyright protected works, the instructor must contact the video’s publisher to legally acquire closed captions.

  • FIC Staff will transcribe video that is provided to them in a downloadable digital video file in .MP4 or .MOV format.  If the video is web-based or written to a camcorder mini-DVD, the instructor will need to convert the video to a supported file format before requesting transcription services.

Request Process

If your video is ready for transcription, please use the transcription request form to submit your request and send your video file to the Faculty Innovation Center.

Transcription requests will be completed in the order received; exceptions will be made by request of the Director of Accommodations. Services will be completed within 10 business days of the accepted request unless otherwise indicated.

Once your video has been transcribed, an FIC staff member will send you the video’s closed caption file through email.

Upcoming Webinars: Tips for Testing Website Accessibility, Creating Accessible Online Courses


Upcoming Webinars: Tips for Testing Website Accessibility, Creating Accessible Online Courses, & More
Over the next few months, we will be holding several webinars that will provide tips for creating accessible online content. You can register using the links below to learn about testing for website accessibility, creating accessible online course content, understanding closed captioning standards, implementing universal design, making lecture capture accessible, and developing workflows for closed captioning.
3Play Media | Upcoming Webinars
11 ½ Free Tools for Testing Website Accessibility11 ½ Free Tools for Testing Website Accessibility
Thursday, October 1, 1pm CT

In this webinar, David Berman, the #1 rated speaker on the topic of web accessibility standards as well as an international expert in the field, will share with you the best tools his team uses when auditing and testing websites and documents. Having an excellent test regimen is a crucial part of online accessibility, and David has found the best tools to fit your workflow, platforms, and competencies… so you don’t have to!
Register Now >>

10 Tips for Creating Accessible Online Course Content10 Tips for Creating Accessible Online Course Content
Thursday, October 8, 1pm CT

With recent lawsuits in higher education and updates to Section 508 on the horizon, it is more important than ever that online learning content be made accessible to students with disabilities. In this webinar, Janet Sylvia, Web Accessibility Group Leader and Web Accessibility Trainer, will provide you with 10 tips for making your online course material accessible.
Register Now >>

Understanding Closed Captioning Standards and GuidelinesUnderstanding Closed Captioning Standards and Guidelines
Thursday, October 22, 1pm CT

In this webinar, Jason Stark from the Described and Captioned Media Program (DCMP) and Cindy Camp from Pepnet 2 will go over DCMP’s captioning guidelines and preferred techniques that will help you produce captions that are accurate, consistent, clear, readable, and equal.
Register Now >>

Implementing Universal and Inclusive Design for Online Learning AccessibilityImplementing Universal and Inclusive Design for Online Learning Accessibility
Thursday, November 5, 1pm CT

This webinar will discuss how the principles of universal and inclusive design can be applied to the online learning environment, with a particular focus on the accessibility of course content and materials.
Register Now >>

How to Implement Accessible Lecture CaptureHow to Implement Accessible Lecture Capture
Thursday, December 3, 1pm CT

In this webinar, Christopher Soran, the Interim eLearning Director at Tacoma Community College, along with Ari Bixhorn from Panopto and Lily Bond from 3Play Media, will discuss how you can implement accessible lecture capture at your university. Looking at Tacoma’s workflow, they will walk you through an efficient, cost-effective way to manage closed captioning for lecture capture at a university level.
Register Now >>

Quick Start to CaptioningQuick Start to Captioning
Thursday, December 10, 1pm CT

Watch this webinar to learn the basics of how to add closed captions to online video to make it fully accessible, searchable, and SEO-friendly. This webinar covers Section 508 and ADA accessibility compliance, creation of closed captions, explanation of caption formats and video player compatibility, as well as an overview of automated workflows and integration with lecture capture and video platforms.
Register Now >>

Recorded Webinar: How Copyright and Fair Use Impact Third Party Captioning for Educational Video

Recorded Webinar
Aired on 04/02/2015

Watch Now button

Watch Webinar: How Copyright and Fair Use Impact Third Party Captioning for Educational Video 

We’re sorry you couldn’t attend this webinar on April 2. Below, is a video recording of the webinar that includes closed captions and a searchable interactive transcript.

Webinar Description
One of the great challenges of using videos that you don’t own is that accessibility laws require most educational institutions (as well as government programs and other industries) to provide closed captions for video content. This is where copyright law can interfere. Blake Reid, an Assistant Clinical Professor in Technology Policy and Telecom Law at Colorado Law, walks you through the conflict between copyright law and captioning law, focusing on the legality of captioning videos that you don’t own. The topics covered are:

  • Captioning laws and regulations
  • The conflict between captioning and copyright
  • Statutory exemptions
  • Fair use
  • The future of copyright and captioning